Configuring Payment Approval Controls

Overview

Payment policies let you set approval rules for outgoing payments and other actions in your Slash account. You decide which payments need approval, who approves them, and in what order.

Each policy uses simple if/then logic. If a payment matches your conditions, Slash applies the action you chose, like sending it through an approval chain or rejecting it automatically.

How Payment Policies Work

Every policy has two parts:

• Conditions: The rules a payment has to match, like [example condition, e.g., "amount is over $10,000"]. You start with a main condition and can add sub-conditions to narrow it down. You can also set what happens when a payment doesn't match.
• Action: What Slash does when a payment matches.

There are three actions to choose from:

• No approval needed: The payment goes through without review.
• Reject automatically: Slash blocks the payment.
• Approval chain: The payment goes through one or more approval steps before it's sent. For each step, choose a specific team member or anyone with a certain role, like Admin or Owner.

How to Set Up a Payment Policy

Step 1: Open Payment Policies

You can open the policies menu by navigating to Entity settings and selecting Policies, or clicking Policies near the top-right of the Payments page.

Step 2: Edit Your Payment Policy

In the payment approvals menu, click Edit policy. If you haven't set up any policies yet, this page will appear empty. If you have policies, this page will show which ones are active.

You can view previous policies that have since been deleted by clicking View history.

Step 3: Set Your Conditions

Each policy starts with When a payment is submitted, followed by an if condition. To edit a condition, click the pencil icon next to it.

1. Choose a field from the first dropdown, like Amount.
2. Choose how to compare it, like is greater than or equal to.
3. Enter a value, like $250.

To add another rule to the same condition, click Add sub-condition. Then choose And if both rules must be true, or Or if either one can be true.

For example, to require approval when an employee requests $250 or more:

• Amount is greater than or equal to $250
• And
• Requester is one of Employee

Click Save condition when you're done.

Step 4: Choose an Action

Under Apply this approval action, pick what happens when a payment matches your condition:

• No approval needed: The payment goes through without review.
• Reject automatically: Your account will automatically block the payment.
• Approval chain: The payment needs approval before it's sent. You can select a specific individual in your organization to review payment requests, let anyone of a certain user type approve requests (Owners, Admins), and add multiple steps from different reviewers.

Step 5: Save Your Policy

Click Save policy when finished. If any pending payments fall under your new rule, Slash will flag them. You can apply the policy to those pending payments or only to new ones.

Need More Help?

If your policy isn't working as expected or approvers aren't getting notified, contact support through in-app chat.