Overview

Paying bills should not mean chasing invoices through email, approvals through Slack, and records after the fact. Slash Bill Pay keeps the work tied together from the moment a bill comes in to the moment money leaves your account. Use it when you want vendor payments to be easier to track, approve, and reconcile.

Before You Start

Before paying a bill, make sure you have:

Access to the correct business entity in your Slash dashboard
The invoice or bill details, including the vendor, amount, due date, and invoice number if available
A saved vendor contact or the information needed to create one
A valid payment destination for the vendor, such as bank account details, wire details, crypto wallet information, or another supported destination
Permission to create or approve payments, depending on your team’s role and approval policies

How to Add a Bill to Slash

You can add bills to Slash in several ways, including:

Upload an invoice: Upload a PDF or image of an invoice. Slash can parse the document and suggest bill details such as vendor, invoice number, dates, currency, and line items.
Enter bill details manually: Create a bill yourself by entering the vendor, amount, due date, line items, notes, and any attachments.
Forward invoices by email, if enabled: Some accounts can receive vendor invoices through an accounts-payable email workflow. Email-created bills appear in Bill Pay for review before payment.

How to Pay a Bill

Step 1: Open Bill Pay

From your Slash dashboard, go to the Bill Pay or Bills section. If you manage multiple entities, confirm that you are viewing the entity that should pay the bill.

Step 2: Create or Import the Bill

Click the option to create a new bill. You can upload an invoice or enter the bill manually. If you upload an invoice, Slash will extract available fields from the document so you can review them instead of typing everything from scratch.

Parsed fields are suggestions. Always review the extracted vendor, invoice number, invoice date, due date, amount, currency, and line items before continuing.

Step 3: Review Bill Details

Confirm or edit the bill details. A bill can include invoice metadata, notes, attachments, line items, tax, discounts, and an outstanding balance. Keeping this information accurate helps with approvals, reporting, and accounting reconciliation.

If the bill is not ready to pay yet, you can save it as a draft and return later.

Step 4: Select the Vendor and Payment Destination

Select the vendor you are paying. If the vendor is not already saved as a contact, add the vendor and enter the required payment destination details.

The destination determines which payment methods are available. For example, a U.S. bank account may support ACH, wire, or RTP, while an international bank account may support international wire or global ACH. Some accounts may also support crypto or pay-by-card options.

Step 5: Choose How and When to Pay

Choose the payment method that works best for the bill. Slash will show the payment options available for the selected vendor destination, along with relevant fees, delivery estimates, and any required payment details before you confirm.

Depending on your account and the vendor destination, available methods may include:

ACH for standard domestic bank payments
Domestic wire for higher-value or time-sensitive payments
RTP or real-time payment, where supported
International wire or global ACH for cross-border payments
Crypto transfers for supported wallets and networks
Pay by card, if enabled for your entity and eligible for the vendor

You may be able to send the payment immediately or schedule it for a future date. If you schedule a payment, the bill remains scheduled until the payment is initiated.

Step 6: Review and Submit

Before submitting, review the bill amount, vendor, destination, payment method, delivery estimate, memo or description, and any fees. Once everything looks correct, submit the payment.

If your company uses payment approvals, the bill may move to pending approval instead of being sent immediately. Required approvers can approve or reject the payment according to your team’s approval rules.

Step 7: Track the Bill

After you submit a payment, the bill updates automatically as the payment progresses. You can open the bill to view its status, attached documents, payment history, and remaining balance.

Understanding Bill Statuses

Bills can move through several statuses:

Draft: The bill has been created but no payment has been submitted.
Pending approval: The payment is waiting for required approval before it can be sent.
Rejected: An approver rejected the payment request.
Scheduled: The payment is scheduled for a future date.
Payment pending: The payment has been initiated and is still processing.
Partially paid: One or more payments have been applied, but an outstanding balance remains.
Paid: The full bill amount has been paid.
Payment failed: A payment attempt failed. Review the payment details and try again or choose another payment method.

Attachments and Supporting Documents

You can attach invoice files and supporting documents to a bill. Attachments help approvers verify the payment and make it easier to find the original invoice later.

If you upload a document while creating or editing a bill, Slash can keep that document connected to the bill record. You can also remove attachments if they were added by mistake, as long as your permissions allow it.

Linking Existing Transactions to a Bill

If a bill was paid outside the Bill Pay flow, you may be able to attach an existing Slash transaction to the bill. This links the transaction record to the bill so the bill’s payment history and outstanding balance stay up to date.

Troubleshooting

I do not see a payment method I expected

Available payment methods depend on the vendor’s destination, your account settings, feature availability, and payment eligibility. If a method is not shown, confirm that the vendor destination supports it and that the feature is enabled for your entity.

How to Pay Bills with Slash Bill Pay